Governance Leadership and Management

6.2.1: The functioning of the institutional bodies

The Principal is the Academic and Administrative Head of the college. He is assisted in his responsibilities by the Vice-Principal/Academic In-Charge. The Heads of the Departments are responsible for the day-to- day administration of the Departments and report directly to the Principal.

The management of the institution rests with the Governing Body. It includes the President, who is nominated by the Government of Assam, representative of teachers, representative of non-teaching staff, representative of Guardians, nominees of the affiliating University and the local MLA. Principal is the Secretary of the Governing Body.

For all administrative functions, the Principal’s office has General Administrative and Accounts sections. Office functions are guided by the Administrative and Financial Rules of the Government of Assam. The college also refers to the General Financial Rules, 2017, for guidance.

Various Committees are constituted with representation from teaching, non-teaching staff and students to support different areas of Institutional function. The functioning of the Committees is co-ordinated by the IQAC of the college.

Appointment and Service Rules: Teaching staff in the College are recruited following the UGC's Rules for recruitment of Assistant Professors in Colleges and the same rules also govern their career advancement. Teachers also come under the purview of the Government of Assam's Service Conduct Rules. The recruitment and promotion of non-teaching staff is guided by the rules of the Government of Assam.

Deployment of institutional Strategic/perspective/developmental plans:

The institution looks at the timely completion of its different developmental and strategic plans. Some of the successfully implemented developmental and strategic plans in the last five years are discussed below:

 1. Vacant teaching and non-teaching posts were filled up: The institution had communicated about the shortage of faculty members in different departments specially in Political Science, Mathematics, Zoology, Botany and History. State Government filled up some of the vacant positions in the academic year 2020-2021 through new appointments of full time faculty members.

2. Use of ICT is increased in teaching learning process: All arts departments have been provided with new computers/ laptops and printers to increase the use of ICT enabled teaching and learning. Computer-aided methods are now used by majority of the departments to deliver lectures. All the departments conduct seminar presentation on various relevant topics using PPT by students to develop their communicative skills and critical thinking.

4.  Boys and girls hostel had been opened: There has been a long standing demand for a Girls and Boys hostel in the college campus.  Then  a proposal was made to build a boys hostel under RUSA Grant. As per the planning, in the first phase, the construction of the ground floor of the building was started. The built up area for the ground floor has been planned as 202.0 sqm with the estimated cost of Rs. 30,00,000. 00. Accordingly, on 27/10/2020, the foundation stone was laid for the hostel and the construction was completed in 2022. Now the hostel has 18 intake capacity.

6.3.1: The institution has effective welfare measures and Performance Appraisal System for teaching and non-teaching staff

For the welfare of the teaching and non-teaching staff, the college has Namrup College Teachers and Staff Sanchaya Samabai Somity Ltd (NCT&SSSS Ltd). Formed in 1995, the society is registered under Assistant Register of Co-operative Societies of Dibrugarh, Government of Assam by Registration No. D-02 of 1995-96. The executive committee of the society consists of President, Secretary and executive members. At present there are 37 members in the society. The main goal of the society is to provide financial support to all employees of the college who are members of the society by giving loan during any kind of financial crisis or need. The society provides loan in two categories- General and Emergency. For General loan , the loan amount at present is upto Rs. 6,00,000.00 (six lakhs) and the limit of Emergency loan is 3,00,000.00 (three lakhs).

Performance Appraisal System:

The college maintains a monitoring mechanism to assess the performance of the teaching and non-teaching staff. Every year the college seeks information from the faculty members about their academic achievements. It includes their publications, seminar/conferences attended, Orientation/ Refresher courses/ FDP attended etc. Besides, they are assigned with additional duties to help in administrative, co-curricular and extracurricular activities of the institution. Their co-operation and engagement in these works  are  reflected in their APR and SAR. These reports are considered for promotion to the next grade.  For, the non-teaching staff, time to time upgradation of their working skills is encouraged. For their promotion, the service rules of Assam government are followed.

6.4.1: Institution has strategies for mobilization and optimal utilization of resources and funds from various sources (government/ nongovernment organizations) and it conducts financial audits regularly (internal and external)

Within the institution funds are mobilized out of a specific percentage of the collected fee from the students. These funds are distributed into different heads such as Library, Laboratory, Magazine, Students Aids Funds, Development Funds etc. These funds are mainly utilized for the benefit of students  and for meeting other minor expenses of the college. Other funds from government and non-government organisations are utilized after proper discussion with the concerned committee.

Financial Audits

The college regularly conducts both internal and external audits.

Internal Audit: It is performed through a certified auditor. After examining all the expenditure, vouchers, bills, registers etc by the internal auditor, an audit report is prepared and then it is placed before the governing body for approval.

External Audit: External Auditor is appointed by government. After getting approval of the internal audit report from governing body, external auditor re-examines all the documents. If found correct, the audit report is finalized or if required it is modified as per the suggestions of external Auditor  and finalized accordingly.

6.5.1: Internal Quality Assurance Cell (IQAC) has contributed significantly for institutionalizing the quality assurance strategies and processes. 

The IQAC of the college has taken different quality assurance initiatives and strategies in the last five years. It regularly organised seminars and workshops among the teachers and students that helped in the upgradation of their knowledge.  In 2018, it held an FDP on “Innovation and Rejuvenation of Teaching in Higher Education” in collaboration with Tezpur Central University. Moreover, it regularly conducted orientation programme for the teaching and the non-teaching staff of the college. These activities helped in improving the overall quality of the teaching-learning process. Apart from these, IQAC initiated the following two important activities in the college:

  1. Morning Assembly: Under IQAC initiative, the college started morning assembly sessions from 1-1-2021. Everyday from 9.00 to 9.15 am., all the students and faculties of the college take part in the morning assembly. Each department is allotted the responsibility of performing in the morning assembly for three consecutive days. Both the students and faculties of the assigned department perform different activities like prayer, yoga, sharing current affairs, news, literary pieces etc in the assembly. The morning assembly created a renewed sense of punctuality and discipline among the students and faculties of the college.  
  2. Co-Curricular Activity: Another important activity started by the college as per IQAC suggestion, is promoting co-curricular activities among the students. With this end, it was decided to held a special co-curricular session every Saturday from 1 pm -2pm. The activities are divided into four categories- Literature, Sports, Music and Art & Craft, and there are more than one teacher- in- charge allotted for each category. Accordingly, on 30-01-2021, the committee for literature category held a session in which the students were given tips over  the skill of Extempore speech. Two teachers from the department of Assamese shared the rules and some examples of a good extempore speech and also motivated them to practice this skill for their future benefit. Again on 13-02-2021, the committee for Art & Craft organised a flower making hands- on program in which around 100 students participated.

The IQAC of  the college has taken certain important measures to reform and review the teaching -learning process of the institute. Two of these are described below in detail:

Feedback: IQAC reviews the teaching -learning process and the learning outcomes through a well-structured feedback system. In the last five years, IQAC regularly collected feedback from the students as well as from the guardians of the students on matters such as faculty, teaching -learning process and academic facilities available in the college. Moreover, IQAC conducted feedback against every faculty members about their cooperation, accountability, responsibility, punctuality, sociability etc through the head of the institution.

Faculty Development Programme Organised by the Institute

FDP Programme on "Innovation and Rejuvenation Teaching in Higher Education" in 2019